As your unit or department is planning for digital accessibility, it may make sense to do some or all of the following:

1. Become familiar with accessibility guidelines. Ensure compliance with relevant laws and standards, such as the Americans with Disabilities Act and the Web Content Accessibility Guidelines 2.2AA. These standards cover various aspects of digital accessibility, including websites, apps, course materials, and more.
2. Conduct an accessibility audit. Begin by auditing your website, learning management content/course materials, digital resources, third-party digital tools, apps, and multimedia content. This will help you to identify areas that need improvement. These tools can help:
   • Website accessibility reports
   • UDOIT course accessibility reports
3. Prioritize high-impact areas. Work with ODA to design a process that works best for your unit or department. As a general rule, we recommend focusing initial efforts on content with the highest engagement, such as course materials, main websites, and frequently used applications. Contact us today to set up your initial consultation.
4. Implement best practices.
   • Websites: Use website accessibility reports from Web & Digital Strategy to address any accessibility issues in the website itself or in linked materials.
   • Course materials: Use UDOIT course accessibility reports in Canvas to address any accessibility issues in course content. Reach out to the Center for Online Learning, Research and Service if you would like help starting this process.
   • Third-party software/apps: Ensure that any third-party tools have passed both a FERPA review and an accessibility review as part of the purchasing process. If they have not passed both of these by Fall 2025, contact the Office of Digital Accessibility to initiate this process.
5. Participate in training.
   • Watch for the biweekly Digital Accessibility Tips and Digital Accessibility workshops from the Office of Digital Accessibility and COLRS.
   • Join the Office of Digital Accessibility for these workshops:
     • Best Practices in Digital Accessibility
     • Creating Accessible Videos and Audio Recordings
     • Creating Accessible Documents
     • Creating Accessible Presentations
     • Creating Accessible PDFs (Beginning and Intermediate options)
     • Customized workshops for your unit/department
   • Consider taking an accessibility course from ION Professional eLearning Programs: Creating Accessible Documents, Creating Accessible Documents for Businesses and Agencies, Creating Accessible Videos, Creating Accessible Videos for Businesses and Agencies, Foundations of Accessibility for Educators, Legal Landscape of Digital Accessibility, and Universal Design Principles for Online Learning
6. Monitor and update regularly. Regularly review and update your digital accessibility practices to ensure ongoing compliance and improvement.

By following these steps, university departments can create a more inclusive and accessible digital environment for all students and staff. If you need more specific resources or tools, please let us know.