Human Resources Updates and Announcements: September 2023

Publish Date

2023-09-11

Staff Announcement

Welcome New HR Employee

Please help welcome Ben Reinhart to the HR staff! Ben will be working alongside Carlene Hindert in assisting with Division Liaison work for Academic Affairs. In this role he will provide support for all personnel needs, such as: classification and compensation analysis of positions; pre-employment screening and onboarding; and separation processes that include exit interviews and leave payouts. Outside of his work at UIS, Ben enjoys golf, bowling, watching NFL games (Go Rams!), and serves in the Illinois Air National Guard. We are delighted to add Ben as another great asset to our team!

Know Your U

Emiquon 2023

Registration for the Emiquon Nature Preserve Event is live! All permanent Academic Professional and Civil Service employees who have been employed for 6+ months are eligible to participate with supervisory approval. Participants will tour the Field Station and public use areas of the Nature Preserve. If time permits, we will also gather water samples to view in the lab. Attendee spots are limited, so please register now! For more information on the Know Your U program, please visit the HR website.

To register for the Emiquon trip, please use the link below:

September Session

Supervisor Development Series

The September Session of the Supervisor Development Series will be held via zoom on September 27th from 9:00-11:00AM. The topic will be “HR and AEO Updates” and this session will be packed with useful information, including current HR and AEO staffing and work assignments; new laws that will impact employment at UIS; employment verification during the hiring process; and updates related to the AEO search manual, I-9s, and remote work. Please use the zoom link below to join us.

This program will be held on Wednesday, September 27, 2023, from 9-11am via Zoom.

Policy Update

Remote Work

Remote Work Agreements for Civil Service and Academic Professional employees are subject to renewal at the discretion of your unit, and agreements are not to exceed one year. Agreements must be renewed each year at a minimum. Please use the UIS Remote Work Agreement to complete initial and renewal remote work requests.

In addition, please review the Remote Work Policy with the following updates: an edit to the third paragraph regarding division head review, an addition to paragraph 24, and the addition of a resource section. In addition, UIS now has a policy for all employees seeking to work outside the State of Illinois. See the Out of State Remote Work Policy for more information.

Friendly Reminder

Exit Checklist

We would like to remind all units and supervisors of the Exit Checklist form HR provides for all separating employees. The Exit Checklist form should be provided to any employee who notifies the university of their intent to separate. This form will assist the separating employees with task items that need completed prior to, and on
the last day of, employment with the university.

The form should be completed, signed, and returned to HR upon employee separation.

Exit Checklist Form

Division Liaison Update

The Division Liaisons for campus departments have changed. Below is an updated list of HR department staff and how you can contact you Division Liaison for assistance.

Division Liaison	Division	Contact Information
Carlene Hindert Ben Reinhard (Assisting)	Academic Affairs	chind2@uis.edu / (217) 206-8643 brein3@uis.edu / (217) 206-6652
Madi Vangunten	Chancellor's Office Advancement Enrollment & Retention Management Finance & Administration	mston3@uis.edu / (217) 206-8659
Kenzie Westlake	Student Affairs Center for State Policy & Leadership	mwest22@uis.edu / (217) 206-6670

Division Liaisons handle many areas for departments, including job descriptions, postings, new hire processes, job changes, and separations for Extra Help and Civil Service employees. They provide limited assistance with Academic Professional and Faculty employment, including job descriptions, postings, pre-employment screenings, and separations. Liaisons also provide the Exit Survey to employees upon separation.

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