Generative AI can assist in creating a wide range of documents, from professional reports and essays to technical guides and creative scripts. Knowing the types of documents you can create and how to prompt for them ensures optimal results.

Document Types, Use Cases, and Prompt Examples

1. Articles and Blog Posts

• Use Case: Informative or opinion pieces for websites or publications.
• Prompt Example:
  • "Write a 1000-word blog post on sustainable living. Include actionable tips for reducing waste and examples of successful initiatives. Maintain a conversational and engaging tone."

2. Reports and White Papers

• Use Case: In-depth analysis or professional documentation on a specific topic.
• Prompt Example:
  • "Draft a white paper on the economic impact of renewable energy adoption. Cover market trends, job creation, and long-term savings. Use a formal tone and include relevant data."

3. Technical Guides and Manuals

• Use Case: Instructional materials for software, hardware, or processes.
• Prompt Example:
  • "Create a step-by-step guide on setting up a local Git repository. Include screenshots and explanations of commands. Use language suitable for beginners."

4. Code Scripts and Programming Documentation

• Use Case: Scripts for automation, data processing, or educational purposes.
• Prompt Example:
  • "Generate a Python script to scrape weather data from a website and save it to a CSV file. Include comments and error handling."

5. Creative Writing

• Use Case: Stories, poems, or scripts for entertainment or exploration.
• Prompt Example:
  • "Write a short story about a futuristic city where people communicate through holograms. Focus on the protagonist’s struggle to reconnect with their roots."

6. Resumes and Cover Letters

• Use Case: Professional career documents tailored to job applications.
• Prompt Example:
  • "Draft a resume for a software engineer specializing in machine learning. Highlight skills in Python, TensorFlow, and project leadership."

7. Presentations and Slide Deck Content

• Use Case: Outlines and content for business or educational presentations.
• Prompt Example:
  • "Create a presentation outline on the benefits of cloud computing for small businesses. Include five key points with supporting examples."

8. Email Templates and Business Communications

• Use Case: Polished emails for professional or customer interactions.
• Prompt Example:
  • "Write a customer service email template apologizing for a delay in shipping and offering a discount on the next purchase."

9. Word Documents

• Use Case: Professional, formatted documents such as contracts, meeting minutes, or business proposals.
• Prompt Example:
  • "Draft a business proposal for a client seeking SEO services. Include an executive summary, proposed services, timeline, and pricing. Format it for a Word document."

10. Excel Files

• Use Case: Spreadsheets for data tracking, budgeting, or analytics.
• Prompt Example:
  • "Create an Excel sheet for monthly budgeting. Include columns for categories, planned expenses, actual expenses, and variance, along with formulas to calculate totals."

11. PowerPoint Presentations

• Use Case: Visual aids for presentations in business, education, or events.
• Prompt Example:
  • "Design a PowerPoint presentation outline on the advantages of adopting AI in healthcare. Include slides for introduction, benefits, challenges, case studies, and a conclusion."
    

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Tips for Crafting Prompts for Different Document Types

1. Be Specific: Clearly state the purpose, audience, and desired outcome.
2. Include Key Details: Mention important topics, style, document type (word, excel, powerpoint, etc.), and format preferences.
3. Set Context: Provide any background information needed for clarity.