Digital File Remediation and Captioning

At the University of Illinois Springfield, we are committed to ensuring that all digital content is accessible to everyone. This page provides essential information about digital file remediation and captioning, two critical components of our efforts to broaden access to information and tools across campus.

What is Digital File Remediation?

Digital file remediation involves modifying digital content—such as documents, presentations, and images—to ensure they meet accessibility standards. This process helps make information available to all users, including those who rely on assistive technologies.

Key Steps in Digital File Remediation:

  1. Assessment: Evaluate existing digital files for accessibility compliance.
  2. Modification: Adjust content to improve readability and usability, including:
    • Ensuring proper heading structures and tags in documents
    • Adding alternative text for images
    • Adjusting language for readability
    • Using accessible fonts and colors
    • Checking for appropriate color contrast
  3. Testing: Use accessibility testing tools to verify that files meet standards like WCAG (Web Content Accessibility Guidelines). The most frequently-used software products (ex: Word, PowerPoint, Adobe Acrobat) have an accessibility checker built in, and that is a good place to start. Some additional testing tools also include screenreaders like NVDA (PC download), VoiceOver (iOS), TalkBack (Android) and color contrast tools like the one found on WebAIM.

The Importance of Captioning

Captioning is vital for making video and audio content accessible. It provides a text representation of spoken dialogue and important sounds, ensuring that all users can engage with multimedia materials.

Benefits of Captioning:

  • Inclusivity: Supports individuals who are deaf or hard of hearing.
  • Comprehension: Aids in understanding for non-native speakers and those in noisy environments.
  • SEO Improvement: Enhances searchability of video content.

Best Practices for Captioning:

  • Use accurate and synchronized captions for all video content.
  • Ensure captions are clear, concise, and free of errors.
  • Provide options for users to toggle captions on and off.

Get Involved

We encourage faculty, staff, and students to prioritize accessibility in all digital content. If you need assistance with file remediation or captioning, please reach out to the Digital Accessibility Remediation Team.

Together, we can create an inclusive digital environment for everyone at the University of Illinois Springfield.