Annual Evaluations begin April 1, 2024
Human Resources is pleased to present an updated electronic version of the Annual Performance Evaluation for Civil Service and Academic Professional employees to be used as of April 1, 2024. While the structure, categories and rankings should all look familiar, we made some minor changes to its functionality..
The evaluation period is from April 1, 2023 – March 31, 2024. Evaluations must be submitted to Human Resources via the electronic form no later than close of business, Friday June 7, 2024.
Annual performance evaluations are an essential tool for fostering employee growth and development, and we are hopeful that this updated version will enhance the evaluation process. Human Resources highly recommends the following best practices to facilitate the evaluation process:
- Supervisors must start the annual evaluation process.
- We encourage supervisors to utilize Self-evaluation forms to provide an employee the opportunity to reflect on and document their own performance, and it can be a productive way to begin the evaluation process. Self-evaluation forms are not required to be submitted to Human Resources but should be carefully reviewed and considered by the supervisor. The self-evaluation can be assigned to the employee by the supervisor at the beginning of the evaluation form.
- After the self-evaluation form has been completed by the employee and reviewed by the supervisor, the supervisor will log in to complete the official annual evaluation. The form will then route to the employee for review and signature.
- It is highly recommended that supervisors schedule an in-person or virtual meeting with each employee prior to finalizing the annual evaluation. This meeting can be used to discuss the content of the employee’s self-evaluation and the supervisor’s assessment of the employee’s performance. This meeting can also be used to provide mentoring and guidance, constructive feedback, and to discuss potential goals for the upcoming year.
- For Civil Service Employees still in their probationary period, supervisors should utilize the 6 or 12 month probationary evaluation forms below.
The Annual Performance Evaluation cycle is an excellent time to review employee responsibilities and ensure the accuracy of all employee job descriptions. Human Resources will not be collecting job descriptions with the annual evaluation this year, since this was done through JDXpert last November. If you need to make changes to an existing job description please contact your Division Liaison.
If you have questions about the annual evaluation form or process, please see the Frequently Asked Questions below. Human Resources will also be offering training sessions as noted below. For additional questions, please contact Kenzie Westlake at mwest22@uis.edu
Forms for Employees & Supervisors:
- Annual Evaluation Form
- 6 Month Probationary Employee Evaluation (3 and 6 month form)
- 12 Month Probationary Employee Evaluation (6 and 12 month form)
2024 Training Sessions
To answer questions about best practices for completing the annual evaluations, Human Resources conducted a training session for supervisors at two different times in the month of April. Feel free to use the below PowerPoint presentation as a reference.
Performance Evaluation Workshop 2024 (ppt)