Hiring Procedures  

University departments are encouraged, but not required, to post student employment positions on CareerConnect powered by Handshake.

Step 1 - Selecting the student

Search to Hire – Posting a Student Employment Position

Departments will need to register with CareerConnect powered by Handshake to post your position. CareerConnect will collect all resumes for student positions and the department can select a student from the applicant pool.

  1. Register as an employer in CareerConnect (Requests reviewed by Student Employment) 
  2. After you have received your CareerConnect Logon ID and password, log in to CareerConnect and post your position. 
  3. Sort through the collected résumés and contact the students whom you have selected to interview. 

Once a student has been identified, the department can move to “Step 2- Hiring a student employee”.

Student Candidate Identified

Departments wishing to hire an already identified student candidate are not required to post their position on CareerConnect, but must submit a detailed job description with position title. This can be done when completing “Step 2- Hiring a student Employee”.

Step 2 - Hiring a Student Employee

Complete an Employment Form

Student Employment Checklist (pdf)

Graduate Hourly Applications (pdf)

  1. After you have selected your student(s) to hire, complete the appropriate employment form with the student(s) and send it via PEAR to akess@uis.edu. Once the Checklist is approved, the supervisor and department HR Front End processor will be notified to “Initiate a New Hire” or “Add a Job” in HR Front End.
  2. During their first week, please assist your new hires with the completion of their New Hire forms. Payroll cannot be processed until all required forms are completed and the position has been applied (activated) in Banner.
  3. If you are hiring a student who is currently employed on campus, please contact the other employer(s) and coordinate with them to ensure the student does not exceed weekly hour limit.
  4. Federal regulations state that students cannot work until their I-9 process is completed. This includes volunteering or observing/training.

Additional Steps for Hiring International Students

Must have a physical social Security card in order to complete an I-9

  • Instructions on obtaining a social security card and the requirements can be found on the International Student Services' Social Security Number website.meet in-person. 
  • Once you have received your original social security card in the mail, email studentemployment@uis.edu to request an I-9 appointment. Make sure to include times you are available to meet in-person.
    • Your completed employment form must be submitted before requesting an I-9 appointment.
  • Once your I-9 is completed, your approved employment form is returned to the hiring department for processing
  • You will need to take your social security card to Records & Registration in UHB and request that your record be updated so that all of your information matches at the end of the year.
  • International students are required to complete a Foreign National Tax Review using the Foreign National Tax Information form.
  • International students are permitted to work a maximum of 20 hours while school is in session, including finals week.
  • If taking courses during the summer, the maximum remains at 20 hours/week.
  • If the student was registered full time in the spring and is not enrolled for summer, they can work up to 37.5 hours during the summer.
  • International Students are only permitted to work until the last day of the semester or the date on their I-20, whichever comes first.

Contact Information 

Student Employment is located in the Human Resources Building, Room 30. 

For questions regarding Student Employment, please email StudentEmployment@uis.edu, or call 217-206-6652.