Housing Contract
Students who submitted an application/contract during the Academic Year (this includes the Summer semester) are bound by the Terms and Conditions.
Please note, the following are established contract cancellation deadlines:
- Fall Semester - April 30
- Spring Semester - November 30
- Summer Semester - April 15
Contract Cancellations Requests for your current Housing Contracts received after these dates are subject to late cancellation fees.
Request for Cancellation
Residents may request to cancel their Housing Contract by submitting a written Contract Cancellation Request Form to DRL via fax, mail, or email. Understand that only written notification/email from DRL of a cancellation approval will terminate their Housing Contract.
Grounds for Consideration
Requests for cancellation will only be granted for the following reasons:
- Graduation at the end of the current term;
- Total academic withdrawal/non-registration from all UIS classes (including online courses) for the remainder of the contract period;
- Serious illness, medical or mental health condition which prevents me from attending class in-person;
- Participation in academic-related experiences/internships off-campus and further than 40 miles outside the greater Springfield area;
- Death in the immediate family;
- Call-up or induction into active military service;
- Academic suspension; or
- Marriage.
Understand that it is the residents sole responsibility to provide all necessary supporting documentation and sufficient verification of the respective rationale and circumstances to the satisfaction of DRL.
Effective Date
If cancellation is approved, the effective date is the date the Request for Cancellation is approved by DRL. Residents must promptly and properly vacate the premises within forty-eight (48) hours of this date.
Fees & Charges
Residents are responsible for the following fees & charges schedule in the event: that 1) their Request for Cancellation is received by the date noted below and approved in writing/email by DRL, or 2) if the University terminates the resident’s contract.
For Academic Year Contracts
| Cancellation Date | Fee or Charge |
|---|---|
| On or before April 30th | No fees or charges |
| Between May 1 and May 31 | $100 cancellation fee |
| Between June 1 and Aug. 1 | $250 cancellation fee |
| Between Aug. 2 and the first day of fall semester classes | $350 cancellation fee |
| Between the 1st day and the 10th day of class of the fall semester | $350 cancellation fee, Prorate for time occupied, 50% of remaining contract cost |
| After the 10th day of class of the Fall Semester through the end of the contract term in May | $350 cancellation fee, Prorate for time occupied, 75% of remaining contract cost |
For Spring Only Contracts
| Cancellation Date | Fee or charge |
|---|---|
| On or Before November 30 | No fees or charges |
| Between December 1st and December 15th | $100 cancellation fee |
| Between December 15th and January 7th | $250 cancellation fee |
| Between January 8th and the first day of class of the Spring Semester | $350 cancellation fee |
| Between the 1st day and the 10th day of class of the Spring Semester | $350 cancellation fee, Prorate for time occupied, 50% of remaining contract cost |
| After the 10th day of class of the Spring Semester through the end of the contract in May | $350 cancellation fee, Prorate for time occupied, 75% of remaining contract cost |